LIST OF DOCUMENTSThe BORG’s HYPERLINKED MENUThe following pages list all those documents which the agency has in hand to comply with the Department for Education and REC’s requirements. All of these documents are also available on CD Rom, forming the core of the agency's administration, and can be readily identified and located using the simple index cross-referenced to the applicable Quality Mark standard. Thus the 14th item (see below) submitted to satisfy Standard 1 has been given the name BORGDOCT0114.doc
For example BORGDOCS0101.doc is for school-side distribution Quick Navigation LinksSTANDARD 01: VETTING |
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STANDARD 01: VETTING |
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SCHOOL SIDE DOCUMENTS |
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LETTERS for SCHOOLS |
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| BORGDOCS0101.doc | Letter to school notifying it of incomplete checks on teacher and procedure |
| BORGDOCS0103.doc | Letter to school notifying it of conviction |
| BORGDOCS0104.doc | Letter as long-term booking confirmation |
FORMS for SCHOOLS |
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| BORGDOCS0102.doc | Form to fax or email to school with booking confirmation and listing CRB number(s) |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA0104.doc | Guidance for staff on making CRB checks |
| BORGDOCA0105.doc | Guidance for staff on equal opportunities |
| BORGDOCA0106.doc | Guidance for staff on vetting security and what to do with data |
| BORGDOCA0107.doc | Guidance for staff on the disclosure process |
| BORGDOCA0109.doc | Guidance for staff on the Vetting and Barring Scheme |
| BORGDOCA0110.doc | Guidance for staff on recruitment of ex-offenders |
| BORGDOCA0112.doc | Guidance on key legal obligations regarding bans from teaching (covering letter) |
| BORGDOCA0113.doc | Guidance on key legal obligations regarding bans from teaching (document itself) |
| BORGDOCA0114.doc | Guidance on whether or not to book an applicant for interview |
| BORGDOCA0116.doc | Health and Safety Policy for All Noticeboards |
| BORGDOCA0117.doc | Guidance on initial telephone enquiries from OQTs |
| BORGDOCA0121.doc | Guidance on extra questions to ask OQTs at interview |
| BORGDOCA0123.doc | Guidance on specimen questions at interview |
| BORGDOCA0130.doc | Guidance on checking documents for fraud |
| BORGDOCA0137.doc | Guidance on online resources |
FORMS for AGENCY STAFF |
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| BORGDOCA0101.doc | Form to initiate disclosure process for New Zealand national |
| BORGDOCA0102.doc | Form to record details from initial telecon with candidate |
| BORGDOCA0103.doc | Form to get previous addresses for 5 years |
| BORGDOCA0108.doc | Form to make disclosure portability enquiry |
| BORGDOCA0119.doc | Form to check documents in hand |
| BORGDOCA0122.doc | Form for interview schedule |
| BORGDOCA0124.doc | Form from GTC for employer enquiry |
| BORGDOCA0125.doc | Form for employment history |
| BORGDOCA0126.doc | Form to send to referee |
| BORGDOCA0128.doc | Form tracking worker performance across different labour-users |
| BORGDOCA0139.doc | Form to identify gaps in employment so they can be followed up |
| BORGDOCA0143.doc | Form to assess risk relating to criminal convictions and cautions |
LETTERS for AGENCY STAFF |
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| BORGDOCA0111.doc | Letter to 3rd party confirming disclosure destroyed |
| BORGDOCA0115.doc | Letter to 3rd party requesting statement of good conduct |
| BORGDOCA0127.doc | Letter to go with form being sent to referee |
| BORGDOCA0131.doc | Letter to doctor after query over applicant’s medical fitness |
| BORGDOCA0132.doc | Letter to 3rd party declining request for additional disclosure information |
| BORGDOCA0134.doc | Letter to Australian police to verify applicant’s background |
| BORGDOCA0135.doc | Letter to 3rd party confirming that no additional information relating to a disclosure exists |
| BORGDOCA0136.doc | Letter after appointment which questions a supply teacher’s suitability |
TEACHER SIDE DOCUMENTS |
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ADVISORY DOCUMENTS for TEACHERS |
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| BORGDOCT0111.doc | Advice on process for testing OQT ability in English |
| BORGDOCT0117.doc | Advice on which forms of ID are acceptable |
LETTERS for TEACHERS |
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| BORGDOCT0101.doc | Letter to go to applicant after a question over medical fitness |
| BORGDOCT0102.doc | Letter to applicant explaining need for a new CRB check |
| BORGDOCT0107.doc | Letter to applicant to get consent to make portability check |
| BORGDOCT0115.doc | Letter informing applicant that they are not qualified |
| BORGDOCT0118.doc | Letter to applicant asking for more information for the CRB check |
FORMS for TEACHERS |
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| BORGDOCT0103.doc | Form for application |
| BORGDOCT0105.doc | Form for extended address history (continuation sheet for the CRB) |
| BORGDOCT0108.doc | Form to define scope of teaching experience |
| BORGDOCT0109.doc | Form to declare health |
| BORGDOCT0110.doc | Form confirming qualified status |
| BORGDOCT0112.doc | Form for monitoring equal opportunities |
| BORGDOCT0122.doc | Form to declare criminal record |
| BORGDOCT0125.doc | Form to evaluate the capabilities of special needs teachers |
STANDARD 02: INTERVIEWS |
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SCHOOL SIDE DOCUMENTS |
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LETTERS for SCHOOLS |
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| BORGDOCS0202.doc | Letter to school confirming their interview with teacher (with appraisal feedback form) |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA0205.doc | Guidance on supplementary questions for OQTs at interview |
FORMS for AGENCY STAFF USE |
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| BORGDOCA0201.doc | Form to obtain standard agency staff CV (identifying interviewing agency staff) |
| BORGDOCA0202.doc | Form for interview schedule – listing group of candidates |
| BORGDOCA0203.doc | Form to record interview |
| BORGDOCA0206.doc | Form to get DoE and GTC numbers |
| BORGDOCA0207.doc | Form recording candidates presented to schools |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT0201.doc | Letter replying to initial candidate enquiry inviting them to organise interview (requires enclosures) |
| BORGDOCT0203.doc | Letter thanking candidate for application - holding |
| BORGDOCT0204.doc | Letter thanking candidate - rejection without interview |
| BORGDOCT0205.doc | Letter thanking candidate - rejection after interview |
| BORGDOCT0206.doc | Letter to candidate confirming interview |
| BORGDOCT0207.doc | Letter trying to find a relocating candidate to get them in for interview |
| BORGDOCT0211.doc | Letter telling candidate that they really have too far to travel to be useful |
| BORGDOCT0212.doc | Letter to candidate in response to their emailed enquiry |
GUIDANCE for TEACHERS |
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| BORGDOCT0202.doc | Guidance on what to expect from the agency |
| BORGDOCT0209.doc | Guidance on documents (ideally originals) required at interview |
STANDARD 03: INDUCTION MATERIALS |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA0302.doc | Guidance on health and safety |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT0301.doc | Letter to teacher confirming acceptance on guaranteed payment scheme |
| BORGDOCT0306.doc | Letter to teacher with confirmation of registration |
| BORGDOCT0308.doc | Letter chasing teachers to register with the GTC |
| BORGDOCT0310.doc | Letter requesting teacher to complete P46 |
| BORGDOCT0311.doc | Letter accompanying ID card |
FORMS for TEACHERS |
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| BORGDOCT0302.doc | Form to fax back to agency with teacher’s payroll information |
| BORGDOCT0304.doc | Form for photo ID |
| BORGDOCT0316.doc | Form capturing teacher understanding of responsibilities to the GTC |
CONTRACTUAL DOCUMENTS for TEACHERS |
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| BORGDOCT0305.doc | Contract: guaranteed payment scheme |
| BORGDOCT0312.doc | Contract for services for temporary workers |
ADVISORY DOCUMENTS for TEACHERS |
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| BORGDOCT0315.doc | Advisory document regarding physical contact |
STANDARD 04: REFERENCES |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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LETTERS for AGENCY STAFF |
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| BORGDOCA0401.doc | Letter responding to 3rd party request for reference |
| BORGDOCA0402.doc | Letter requesting emailed reference |
| BORGDOCA0403.doc | Letter chasing reference request |
| BORGDOCA0405.doc | Letter requesting verification of qualification |
FORMS for AGENCY STAFF |
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| BORGDOCA0404.doc | Form to record testimonial appraisals |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT0401.doc | Letter requesting alternative reference |
STANDARD 05: ASSIGNMENT BRIEFINGS |
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SCHOOL SIDE DOCUMENTS |
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FORMS for SCHOOLS |
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| BORGDOCS0501.doc | Form to capture travel directions from school so they can be lodged on the website or emailed |
| BORGDOCS0502.doc | Form to capture induction instructions from school so they can be lodged on the website or emailed |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA0501.doc | Form to record term dates |
| BORGDOCA0503.doc | Form to make bookings |
| BORGDOCA0505.doc | Form capturing detail on preliminary client visit |
| BORGDOCA0506.doc | Form for gathering assignment information |
GUIDANCE for AGENCY STAFF |
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| BORGDOCA0502.doc | Guidance - long-term placement flow-chart |
TEACHER SIDE DOCUMENTS |
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GUIDANCE for TEACHERS |
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| BORGDOCT0501.doc | Guidance on useful addresses (unions, the GTC etc) |
FORMS for TEACHERS |
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| BORGDOCT0502.doc | Form to capture teacher handover notes |
STANDARD 06: OVERSEAS RECRUITMENT |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA0601.doc | Guidance on whom to contact overseas to check for criminal records |
| BORGDOCA0602.doc | Guidance on taking initial enquiry calls from OQTs |
| BORGDOCA0603.doc | Guidance on which countries are currently EU nations |
| BORGDOCA0604.doc | Guidance on where is where - map of Europe |
TEACHER SIDE DOCUMENTS |
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GUIDANCE for TEACHERS |
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| BORGDOCT0601.doc | Guidance for teachers on overseas recruitment |
STANDARD 07: SOLICITING SCHOOL FEEDBACK |
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SCHOOL SIDE DOCUMENTS |
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LETTERS for SCHOOLS |
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| BORGDOCS0701.doc | Letter chasing feedback |
| BORGDOCS0702.doc | Letter and form to get performance feedback |
| BORGDOCS0703.doc | Letter and form to get feedback on worker |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA0701.doc | Form to record whether schools returned feedback and how it was used |
TEACHER SIDE DOCUMENTS |
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| n/a | |
STANDARD 08: EMPLOYING SCHOOL FEEDBACK |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA0801.doc | Form recording feedback from labour-users |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT0801.doc | Letter informing teachers of feedback from schools |
STANDARD 09: TERMINATIONS |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA0911.doc | Guidance - discipline and terminations procedural flow-chart |
| BORGDOCA0912.doc | Guidance on the procedures to follow when misconduct occurs |
LETTERS for AGENCY STAFF |
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| BORGDOCA0901.doc | Letter informing the ISA of alleged professional misconduct |
| BORGDOCA0902.doc | Letter informing the police of alleged professional misconduct |
| BORGDOCA0903.doc | Letter informing Secretary of State/DoE of alleged professional misconduct |
| BORGDOCA0904.doc | Letter informing GTC of alleged professional misconduct |
| BORGDOCA0905.doc | Letter to school acknowledging alleged professional misconduct |
| BORGDOCA0906.doc | Letter informing police of termination |
| BORGDOCA0907.doc | Letter informing DoE of termination |
| BORGDOCA0908.doc | Letter informing GTC of termination |
| BORGDOCA0909.doc | Letter informing school of termination |
| BORGDOCA0910.doc | Letter informing ISA of termination |
TEACHER SIDE DOCUMENTS |
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GUIDANCE for TEACHERS |
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| BORGDOCT0901.doc | Guidance on conduct |
| BORGDOCT0902.doc | Guidance on contractual provisions for termination |
LETTERS for TEACHERS |
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| BORGDOCT0903.doc | Letter to teacher terminating their contract (allowing reasons to be stated) |
| BORGDOCT0904.doc | Letter enclosing P45 – and thanking teacher |
STANDARD 10: NOT APPLICABLE (LEAs ONLY) |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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| n/a | |
TEACHER SIDE DOCUMENTS |
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| n/a | |
STANDARD 11: PROFESSIONAL DEVELOPMENT |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA1101.doc | Form to collect references on deployed staff |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1102.doc | Letter alerting teachers to INSET opportunities |
| BORGDOCT1103.doc | Letter informing teachers of OU and British Council courses |
| BORGDOCT1104.doc | Letter announcing workshop |
| BORGDOCT1105.doc | Letter announcing CPD course programme |
| BORGDOCT1106.doc | Letter requesting teacher input to determine INSET offerings |
FORMS for TEACHERS |
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| BORGDOCT1101.doc | Form to capture training cost agreement |
STANDARD 12: TEACHER PREPARATION |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA1201.doc | Guidance on what client information should be provided to teachers |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1201.doc | Letter telling teachers about facilities available in the agency for their use |
| BORGDOCT1203.doc | Letter alerting teachers to lesson plan bank (needs to go with blank lesson plan) |
FORMS for TEACHERS |
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| BORGDOCT1202.doc | Form providing a blank lesson plan |
GUIDANCE for TEACHERS |
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| BORGDOCT1204.doc | Guidance on legal requirements and responsibilities in school |
STANDARD 13: CONTINUOUS PROFESSIONAL DEVELOPMENT |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA1302.doc | Form to record of supply teacher’s ongoing professional development |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1301.doc | Letter requesting teachers to keep record of their CPD |
GUIDANCE for TEACHERS |
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| BORGDOCT1302.doc | Guidance on who to contact in each LEA about CPD |
STANDARD 14: EDUCATIONAL INITIATIVES |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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GUIDANCE for AGENCY STAFF |
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| BORGDOCA1401.doc | Guidance on common educational acronyms - single page glossary |
LETTERS for AGENCY STAFF |
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| BORGDOCA1402.doc | Letter seeking inter-agency cooperation on CPD |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1401.doc | Letter alerting teachers to a CPD opportunity |
FORMS for TEACHERS |
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| BORGDOCT1402.doc | Feedback form from CPD course |
STANDARD 15: NEWLY QUALIFIED TEACHERS |
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SCHOOL SIDE DOCUMENTS |
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LETTERS for SCHOOLS |
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| BORGDOCS1501.doc | Letter asking schools to support NQTs and OQTs |
AGENCY SIDE DOCUMENTS |
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| n/a | |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1502.doc | Letter alerting NQTs and OQTs to efforts to ease induction |
GUIDANCE for TEACHERS |
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| BORGDOCT1503.doc | Guidance for NQTs and OQTs on banking and finding foreign banks |
STANDARD 16: TEACHER PROFILES |
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SCHOOL SIDE DOCUMENTS |
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| n/a | |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA1601.doc | Form listing out-of-date and due checks |
| BORGDOCA1602.doc | Form capturing the details for candidate file cover-sheet |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1601.doc | Letter to teachers asking for information needed to revise the agency database |
GUIDANCE for TEACHERS |
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| BORGDOCT1602.doc | Guidance advising teachers why registration with the GTC is effectively mandatory |
STANDARD 17: OPERATIONAL TRANSPARENCY |
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SCHOOL SIDE DOCUMENTS |
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GUIDANCE for SCHOOLS |
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| BORGDOCS1702.doc | Guidance on vetting procedures |
| BORGDOCS1704.doc | Guidance on procedures if a teacher is unsatisfactory |
LETTERS for SCHOOLS |
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| BORGDOCS1701.doc | Letter to school explaining how the agency deals with disclosures |
| BORGDOCS1706.doc | Letter offering services - standard |
| BORGDOCS1707.doc | Letter offering services - special promotion |
| BORGDOCS1708.doc | Letter following up meeting regarding supply requirements |
| BORGDOCS1709.doc | Letter with form (listing complete and incomplete checks) confirming teacher interview |
| BORGDOCS1710.doc | Letter confirming forthcoming meeting regarding supply teacher needs |
| BORGDOCS1724.doc | Letter apologising for being unable to fill post |
FORMS for SCHOOLS |
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| BORGDOCS1713.doc | Form to fax which confirms booking |
| BORGDOCS1715.doc | Form to fax confirming long-term teacher availability |
| BORGDOCS1716.doc | Form to fax confirming short-term teacher availability |
| BORGDOCS1720.doc | Form to fax to schools to get documents |
AGENCY SIDE DOCUMENTS |
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LETTERS for AGENCY STAFF |
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| BORGDOCA1701.doc | Letter to Home Office confirming employment |
GUIDANCE for AGENCY STAFF |
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| BORGDOCA1702.doc | Guidance: request flow-chart |
| BORGDOCA1706.doc | Defining the company as an employment agency and/or employment |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1701.doc | Letter to check teacher availability |
| BORGDOCT1702.doc | Letter to confirm commencement of permanent placement |
| BORGDOCT1703.doc | Terms of assignment for supply teachers |
| BORGDOCT1704.doc | Terms of assignment for nursery nurses / classroom assistants |
GUIDANCE for TEACHERS |
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| BORGDOCT1705.doc | Guidance on operational procedures for new recruits |
STANDARD 18: FINANCIAL TRANSPARENCY |
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SCHOOL SIDE DOCUMENTS |
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GUIDANCE for SCHOOLS |
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| BORGDOCS1801.doc | Guidance document giving at-a-glance current profit and loss statement |
| BORGDOCS1805.doc | Guidance – ‘sell out’ supply teacher rate card |
| BORGDOCS1806.doc | Guidance - terms of business for schools |
LETTERS for SCHOOLS |
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| BORGDOCS1802.doc | Letter incorporating daily supply charges and permanent fees |
| BORGDOCS1808.doc | Letter incorporating specimen quote |
FORMS for SCHOOLS |
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| BORGDOCS1807.doc | Form to use as fax cover for terms and conditions |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA1801.doc | Form to capture payment details for CRB applications |
| BORGDOCA1802.doc | Form to capture information on school bookings form |
| BORGDOCA1805.doc | Form to capture information on previous benefits claims |
LETTERS for AGENCY STAFF |
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| BORGDOCA1804.doc | Letter to Jobcentre Plus with form to confirm teacher has been on benefits |
| BORGDOCA1807.doc | Letter confirming teacher employment and income |
TEACHER SIDE DOCUMENTS |
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FORMS for TEACHERS |
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| BORGDOCT1801.doc | Form allowing agency to liaise with Jobcentre Plus over payments |
| BORGDOCT1802.doc | Form - weekly timesheet |
| BORGDOCT1811.doc | Form capturing teacher authorization to request disclosure information from CRB |
| BORGDOCT1812.doc | Form capturing teacher authorization for agency to deduct the costs of CRB check |
GUIDANCE for TEACHERS |
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| BORGDOCT1803.doc | Buy-In rates. What teachers are paid |
| BORGDOCT1805.doc | Guidance on UK taxation and stoppages |
LETTERS for TEACHERS |
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| BORGDOCT1807.doc | Letter requesting payment for CRB check |
| BORGDOCT1808.doc | Letter confirming information on P60 |
| BORGDOCT1809.doc | Letter chasing timesheet |
STANDARD 19: COMPLAINTS PROCEDURES |
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SCHOOL SIDE DOCUMENTS |
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FORMS for SCHOOLS |
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| BORGDOCS1901.doc | Form to capture school assessment of agency, its staff and service |
AGENCY SIDE DOCUMENTS |
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FORMS for AGENCY STAFF |
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| BORGDOCA1901.doc | Form for any party to register a complaint |
| BORGDOCA1903.doc | Form for use when making visit appraisal |
| BORGDOCA1904.doc | Form to capture details of an incident |
GUIDANCE for AGENCY STAFF |
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| BORGDOCA1902.doc | Guidance - complaints/negative feedback procedural flow-chart |
TEACHER SIDE DOCUMENTS |
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LETTERS for TEACHERS |
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| BORGDOCT1901.doc | Letter setting out the appeals procedure after employment is terminated |