Borg
   

LIST OF DOCUMENTS

The BORG’s HYPERLINKED MENU

The following pages list all those documents which the agency has in hand to comply with the Department for Education and REC’s requirements.

All of these documents are also available on CD Rom, forming the core of the agency's administration, and can be readily identified and located using the simple index cross-referenced to the applicable Quality Mark standard. Thus the 14th item (see below) submitted to satisfy Standard 1 has been given the name

BORGDOCT0114.doc

  • All file numbers with an integral ‘S’ are intended for school-side packing lists.
  • All file numbers with an integral ‘A’ are for internal agency use.
  • And all file numbers with an integral ‘T’ are intended for teacher-side packing lists.

For example BORGDOCS0101.doc is for school-side distribution

 Quick Navigation Links

STANDARD 01: VETTING
STANDARD 02: INTERVIEWS
STANDARD 03: INDUCTION MATERIALS
STANDARD 04: REFERENCES
STANDARD 05: ASSIGNMENT BRIEFINGS
STANDARD 06: OVERSEAS RECRUITMENT
STANDARD 07: SOLICITING SCHOOL FEEDBACK
STANDARD 08: EMPLOYING SCHOOL FEEDBACK
STANDARD 09: TERMINATIONS
STANDARD 10: NOT APPLICABLE (LEAs ONLY)
STANDARD 11: PROFESSIONAL DEVELOPMENT
STANDARD 12: TEACHER PREPARATION
STANDARD 13: CPD
STANDARD 14: EDUCATIONAL INITIATIVES
STANDARD 15: NEWLY QUALIFIED TEACHERS
STANDARD 16: TEACHER PROFILES
STANDARD 17: OPERATIONAL TRANSPARENCY
STANDARD 18: FINANCIAL TRANSPARENCY
STANDARD 19: COMPLAINTS PROCEDURES

IOR

STANDARD 01: VETTING

SCHOOL SIDE DOCUMENTS

LETTERS for SCHOOLS

BORGDOCS0101.doc Letter to school notifying it of incomplete checks on teacher and procedure
BORGDOCS0103.doc Letter to school notifying it of conviction
BORGDOCS0104.doc Letter as long-term booking confirmation
   

FORMS for SCHOOLS

BORGDOCS0102.doc Form to fax or email to school with booking confirmation and listing CRB number(s)
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA0104.doc Guidance for staff on making CRB checks
BORGDOCA0105.doc Guidance for staff on equal opportunities
BORGDOCA0106.doc Guidance for staff on vetting security and what to do with data
BORGDOCA0107.doc Guidance for staff on the disclosure process
BORGDOCA0109.doc Guidance for staff on the Vetting and Barring Scheme
BORGDOCA0110.doc Guidance for staff on recruitment of ex-offenders
BORGDOCA0112.doc Guidance on key legal obligations regarding bans from teaching (covering letter)
BORGDOCA0113.doc Guidance on key legal obligations regarding bans from teaching (document itself)
BORGDOCA0114.doc Guidance on whether or not to book an applicant for interview
BORGDOCA0116.doc Health and Safety Policy for All Noticeboards
BORGDOCA0117.doc Guidance on initial telephone enquiries from OQTs
BORGDOCA0121.doc Guidance on extra questions to ask OQTs at interview
BORGDOCA0123.doc Guidance on specimen questions at interview
BORGDOCA0130.doc Guidance on checking documents for fraud
BORGDOCA0137.doc Guidance on online resources
   

FORMS for AGENCY STAFF

BORGDOCA0101.doc Form to initiate disclosure process for New Zealand national
BORGDOCA0102.doc Form to record details from initial telecon with candidate
BORGDOCA0103.doc Form to get previous addresses for 5 years
BORGDOCA0108.doc Form to make disclosure portability enquiry
BORGDOCA0119.doc Form to check documents in hand
BORGDOCA0122.doc Form for interview schedule
BORGDOCA0124.doc Form from GTC for employer enquiry
BORGDOCA0125.doc Form for employment history
BORGDOCA0126.doc Form to send to referee
BORGDOCA0128.doc Form tracking worker performance across different labour-users
BORGDOCA0139.doc Form to identify gaps in employment so they can be followed up
BORGDOCA0143.doc Form to assess risk relating to criminal convictions and cautions
   

LETTERS for AGENCY STAFF

BORGDOCA0111.doc Letter to 3rd party confirming disclosure destroyed
BORGDOCA0115.doc Letter to 3rd party requesting statement of good conduct
BORGDOCA0127.doc Letter to go with form being sent to referee
BORGDOCA0131.doc Letter to doctor after query over applicant’s medical fitness
BORGDOCA0132.doc Letter to 3rd party declining request for additional disclosure information
BORGDOCA0134.doc Letter to Australian police to verify applicant’s background
BORGDOCA0135.doc Letter to 3rd party confirming that no additional information relating to a disclosure exists
BORGDOCA0136.doc Letter after appointment which questions a supply teacher’s suitability
   

TEACHER SIDE DOCUMENTS

ADVISORY DOCUMENTS for TEACHERS

BORGDOCT0111.doc Advice on process for testing OQT ability in English
BORGDOCT0117.doc Advice on which forms of ID are acceptable
   

LETTERS for TEACHERS

BORGDOCT0101.doc Letter to go to applicant after a question over medical fitness
BORGDOCT0102.doc Letter to applicant explaining need for a new CRB check
BORGDOCT0107.doc Letter to applicant to get consent to make portability check
BORGDOCT0115.doc Letter informing applicant that they are not qualified
BORGDOCT0118.doc Letter to applicant asking for more information for the CRB check
   

FORMS for TEACHERS

BORGDOCT0103.doc Form for application
BORGDOCT0105.doc Form for extended address history (continuation sheet for the CRB)
BORGDOCT0108.doc Form to define scope of teaching experience
BORGDOCT0109.doc Form to declare health
BORGDOCT0110.doc Form confirming qualified status
BORGDOCT0112.doc Form for monitoring equal opportunities
BORGDOCT0122.doc Form to declare criminal record
BORGDOCT0125.doc Form to evaluate the capabilities of special needs teachers

STANDARD 02: INTERVIEWS

SCHOOL SIDE DOCUMENTS

LETTERS for SCHOOLS

BORGDOCS0202.doc Letter to school confirming their interview with teacher (with appraisal feedback form)
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA0205.doc Guidance on supplementary questions for OQTs at interview
   

FORMS for AGENCY STAFF USE

BORGDOCA0201.doc Form to obtain standard agency staff CV (identifying interviewing agency staff)
BORGDOCA0202.doc Form for interview schedule – listing group of candidates
BORGDOCA0203.doc Form to record interview
BORGDOCA0206.doc Form to get DoE and GTC numbers
BORGDOCA0207.doc Form recording candidates presented to schools
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT0201.doc Letter replying to initial candidate enquiry inviting them to organise interview (requires enclosures)
BORGDOCT0203.doc Letter thanking candidate for application - holding
BORGDOCT0204.doc Letter thanking candidate - rejection without interview
BORGDOCT0205.doc Letter thanking candidate - rejection after interview
BORGDOCT0206.doc Letter to candidate confirming interview
BORGDOCT0207.doc Letter trying to find a relocating candidate to get them in for interview
BORGDOCT0211.doc Letter telling candidate that they really have too far to travel to be useful
BORGDOCT0212.doc Letter to candidate in response to their emailed enquiry
   

GUIDANCE for TEACHERS

BORGDOCT0202.doc Guidance on what to expect from the agency
BORGDOCT0209.doc Guidance on documents (ideally originals) required at interview

STANDARD 03: INDUCTION MATERIALS

SCHOOL SIDE DOCUMENTS

n/a
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA0302.doc Guidance on health and safety
   
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT0301.doc Letter to teacher confirming acceptance on guaranteed payment scheme
BORGDOCT0306.doc Letter to teacher with confirmation of registration
BORGDOCT0308.doc Letter chasing teachers to register with the GTC
BORGDOCT0310.doc Letter requesting teacher to complete P46
BORGDOCT0311.doc Letter accompanying ID card
   

FORMS for TEACHERS

BORGDOCT0302.doc Form to fax back to agency with teacher’s payroll information
BORGDOCT0304.doc Form for photo ID
BORGDOCT0316.doc Form capturing teacher understanding of responsibilities to the GTC
   

CONTRACTUAL DOCUMENTS for TEACHERS

BORGDOCT0305.doc Contract: guaranteed payment scheme
BORGDOCT0312.doc Contract for services for temporary workers
   

ADVISORY DOCUMENTS for TEACHERS

BORGDOCT0315.doc Advisory document regarding physical contact

STANDARD 04: REFERENCES

SCHOOL SIDE DOCUMENTS

n/a     
   

AGENCY SIDE DOCUMENTS

LETTERS for AGENCY STAFF

BORGDOCA0401.doc Letter responding to 3rd party request for reference
BORGDOCA0402.doc Letter requesting emailed reference
BORGDOCA0403.doc Letter chasing reference request
BORGDOCA0405.doc Letter requesting verification of qualification
   

FORMS for AGENCY STAFF

BORGDOCA0404.doc Form to record testimonial appraisals
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT0401.doc Letter requesting alternative reference

STANDARD 05: ASSIGNMENT BRIEFINGS

SCHOOL SIDE DOCUMENTS

FORMS for SCHOOLS

BORGDOCS0501.doc Form to capture travel directions from school so they can be lodged on the website or emailed
BORGDOCS0502.doc Form to capture induction instructions from school so they can be lodged on the website or emailed
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA0501.doc Form to record term dates
BORGDOCA0503.doc Form to make bookings
BORGDOCA0505.doc Form capturing detail on preliminary client visit
BORGDOCA0506.doc Form for gathering assignment information

GUIDANCE for AGENCY STAFF

BORGDOCA0502.doc Guidance - long-term placement flow-chart
   

TEACHER SIDE DOCUMENTS

GUIDANCE for TEACHERS

BORGDOCT0501.doc Guidance on useful addresses (unions, the GTC etc)
   

FORMS for TEACHERS

 
BORGDOCT0502.doc Form to capture teacher handover notes

STANDARD 06: OVERSEAS RECRUITMENT

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA0601.doc Guidance on whom to contact overseas to check for criminal records  
BORGDOCA0602.doc Guidance on taking initial enquiry calls from OQTs
BORGDOCA0603.doc Guidance on which countries are currently EU nations
BORGDOCA0604.doc Guidance on where is where - map of Europe
   

TEACHER SIDE DOCUMENTS

GUIDANCE for TEACHERS

BORGDOCT0601.doc Guidance for teachers on overseas recruitment

STANDARD 07: SOLICITING SCHOOL FEEDBACK

SCHOOL SIDE DOCUMENTS

LETTERS for SCHOOLS

BORGDOCS0701.doc Letter chasing feedback
BORGDOCS0702.doc Letter and form to get performance feedback
BORGDOCS0703.doc Letter and form to get feedback on worker
   
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA0701.doc Form to record whether schools returned feedback and how it was used  
   

TEACHER SIDE DOCUMENTS

n/a  

STANDARD 08: EMPLOYING SCHOOL FEEDBACK

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA0801.doc Form recording feedback from labour-users
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT0801.doc Letter informing teachers of feedback from schools

STANDARD 09: TERMINATIONS

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA0911.doc Guidance - discipline and terminations procedural flow-chart
BORGDOCA0912.doc Guidance on the procedures to follow when misconduct occurs
   

LETTERS for AGENCY STAFF

BORGDOCA0901.doc Letter informing the ISA of alleged professional misconduct
BORGDOCA0902.doc Letter informing the police of alleged professional misconduct
BORGDOCA0903.doc  Letter informing Secretary of State/DoE of alleged professional misconduct
BORGDOCA0904.doc Letter informing GTC of alleged professional misconduct
BORGDOCA0905.doc Letter to school acknowledging alleged professional misconduct
BORGDOCA0906.doc Letter informing police of termination
BORGDOCA0907.doc Letter informing DoE of termination
BORGDOCA0908.doc Letter informing GTC of termination
BORGDOCA0909.doc Letter informing school of termination
BORGDOCA0910.doc Letter informing ISA of termination

TEACHER SIDE DOCUMENTS

GUIDANCE for TEACHERS

BORGDOCT0901.doc Guidance on conduct
BORGDOCT0902.doc Guidance on contractual provisions for termination
   

LETTERS for TEACHERS

BORGDOCT0903.doc Letter to teacher terminating their contract (allowing reasons to be stated)
BORGDOCT0904.doc Letter enclosing P45 – and thanking teacher

STANDARD 10: NOT APPLICABLE (LEAs ONLY)

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

n/a  
   
   

TEACHER SIDE DOCUMENTS

n/a  

STANDARD 11: PROFESSIONAL DEVELOPMENT

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA1101.doc Form to collect references on deployed staff
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1102.doc Letter alerting teachers to INSET opportunities
BORGDOCT1103.doc Letter informing teachers of OU and British Council courses
BORGDOCT1104.doc Letter announcing workshop
BORGDOCT1105.doc Letter announcing CPD course programme
BORGDOCT1106.doc Letter requesting teacher input to determine INSET offerings
   

FORMS for TEACHERS

BORGDOCT1101.doc Form to capture training cost agreement

STANDARD 12: TEACHER PREPARATION

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA1201.doc Guidance on what client information should be provided to teachers
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1201.doc Letter telling teachers about facilities available in the agency for their use
BORGDOCT1203.doc Letter alerting teachers to lesson plan bank (needs to go with blank lesson plan)
   

FORMS for TEACHERS

BORGDOCT1202.doc Form providing a blank lesson plan
   

GUIDANCE for TEACHERS

BORGDOCT1204.doc Guidance on legal requirements and responsibilities in school

STANDARD 13: CONTINUOUS PROFESSIONAL DEVELOPMENT

SCHOOL SIDE DOCUMENTS

n/a
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA1302.doc Form to record of supply teacher’s ongoing professional development
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1301.doc Letter requesting teachers to keep record of their CPD
   
   

GUIDANCE for TEACHERS

BORGDOCT1302.doc Guidance on who to contact in each LEA about CPD

STANDARD 14: EDUCATIONAL INITIATIVES

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

GUIDANCE for AGENCY STAFF

BORGDOCA1401.doc Guidance on common educational acronyms - single page glossary
   

LETTERS for AGENCY STAFF

BORGDOCA1402.doc Letter seeking inter-agency cooperation on CPD
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1401.doc Letter alerting teachers to a CPD opportunity
   

FORMS for TEACHERS

BORGDOCT1402.doc Feedback form from CPD course

STANDARD 15: NEWLY QUALIFIED TEACHERS

SCHOOL SIDE DOCUMENTS

LETTERS for SCHOOLS

BORGDOCS1501.doc Letter asking schools to support NQTs and OQTs
   

AGENCY SIDE DOCUMENTS

n/a  
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1502.doc Letter alerting NQTs and OQTs to efforts to ease induction
   

GUIDANCE for TEACHERS

BORGDOCT1503.doc Guidance for NQTs and OQTs on banking and finding foreign banks

STANDARD 16: TEACHER PROFILES

SCHOOL SIDE DOCUMENTS

n/a  
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA1601.doc Form listing out-of-date and due checks
BORGDOCA1602.doc Form capturing the details for candidate file cover-sheet
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1601.doc Letter to teachers asking for information needed to revise the agency database
   

GUIDANCE for TEACHERS

BORGDOCT1602.doc Guidance advising teachers why registration with the GTC is effectively mandatory

STANDARD 17: OPERATIONAL TRANSPARENCY

SCHOOL SIDE DOCUMENTS

GUIDANCE for SCHOOLS

BORGDOCS1702.doc Guidance on vetting procedures
BORGDOCS1704.doc Guidance on procedures if a teacher is unsatisfactory
   

LETTERS for SCHOOLS

BORGDOCS1701.doc Letter to school explaining how the agency deals with disclosures
BORGDOCS1706.doc Letter offering services - standard
BORGDOCS1707.doc Letter offering services - special promotion
BORGDOCS1708.doc Letter following up meeting regarding supply requirements
BORGDOCS1709.doc Letter with form (listing complete and incomplete checks) confirming teacher interview
BORGDOCS1710.doc Letter confirming forthcoming meeting regarding supply teacher needs
BORGDOCS1724.doc Letter apologising for being unable to fill post
   

FORMS for SCHOOLS

BORGDOCS1713.doc Form to fax which confirms booking
BORGDOCS1715.doc Form to fax confirming long-term teacher availability
BORGDOCS1716.doc Form to fax confirming short-term teacher availability
BORGDOCS1720.doc Form to fax to schools to get documents
   

AGENCY SIDE DOCUMENTS

LETTERS for AGENCY STAFF

BORGDOCA1701.doc Letter to Home Office confirming employment
   

GUIDANCE for AGENCY STAFF

BORGDOCA1702.doc Guidance: request flow-chart
BORGDOCA1706.doc Defining the company as an employment agency and/or employment
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1701.doc Letter to check teacher availability
BORGDOCT1702.doc Letter to confirm commencement of permanent placement
BORGDOCT1703.doc Terms of assignment for supply teachers
BORGDOCT1704.doc Terms of assignment for nursery nurses / classroom assistants
   

GUIDANCE for TEACHERS

BORGDOCT1705.doc Guidance on operational procedures for new recruits

STANDARD 18: FINANCIAL TRANSPARENCY

SCHOOL SIDE DOCUMENTS

GUIDANCE for SCHOOLS

BORGDOCS1801.doc Guidance document giving at-a-glance current profit and loss statement
BORGDOCS1805.doc Guidance – ‘sell out’ supply teacher rate card
BORGDOCS1806.doc Guidance - terms of business for schools
   

LETTERS for SCHOOLS

BORGDOCS1802.doc Letter incorporating daily supply charges and permanent fees
BORGDOCS1808.doc Letter incorporating specimen quote
   

FORMS for SCHOOLS

BORGDOCS1807.doc Form to use as fax cover for terms and conditions
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA1801.doc Form to capture payment details for CRB applications
BORGDOCA1802.doc Form to capture information on school bookings form
BORGDOCA1805.doc Form to capture information on previous benefits claims
   

LETTERS for AGENCY STAFF

BORGDOCA1804.doc Letter to Jobcentre Plus with form to confirm teacher has been on benefits
BORGDOCA1807.doc Letter confirming teacher employment and income
   

TEACHER SIDE DOCUMENTS

FORMS for TEACHERS

BORGDOCT1801.doc Form allowing agency to liaise with Jobcentre Plus over payments
BORGDOCT1802.doc Form - weekly timesheet
BORGDOCT1811.doc Form capturing teacher authorization to request disclosure information from CRB
BORGDOCT1812.doc Form capturing teacher authorization for agency to deduct the costs of CRB check
   

GUIDANCE for TEACHERS

BORGDOCT1803.doc Buy-In rates. What teachers are paid
BORGDOCT1805.doc Guidance on UK taxation and stoppages
   

LETTERS for TEACHERS

BORGDOCT1807.doc Letter requesting payment for CRB check
BORGDOCT1808.doc Letter confirming information on P60
BORGDOCT1809.doc Letter chasing timesheet

STANDARD 19: COMPLAINTS PROCEDURES

SCHOOL SIDE DOCUMENTS

FORMS for SCHOOLS

BORGDOCS1901.doc Form to capture school assessment of agency, its staff and service
   

AGENCY SIDE DOCUMENTS

FORMS for AGENCY STAFF

BORGDOCA1901.doc Form for any party to register a complaint
BORGDOCA1903.doc Form for use when making visit appraisal
BORGDOCA1904.doc Form to capture details of an incident
   

GUIDANCE for AGENCY STAFF

BORGDOCA1902.doc Guidance - complaints/negative feedback procedural flow-chart
   

TEACHER SIDE DOCUMENTS

LETTERS for TEACHERS

BORGDOCT1901.doc Letter setting out the appeals procedure after employment is terminated